Calculator · Receptionist cost savings

Receptionist: €36-48k/year. Vocito: €1.2k/year.

Most B2B teams spend €36-48k per year on a fulltime receptionist + €1.5k recruiter fee. Vocito's AI replaces the inbound phone + WhatsApp + booking job for €99/mo flat. Calculate your specific savings below. From €99/mo.

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Cost breakdown

Typical receptionist all-in cost vs Vocito AI.

Salary is just the start. Employer taxes, benefits, holidays, training, recruiter fees, equipment all add up. AI has none of these.

Cost item Human receptionist Vocito AI
Base salary (annual)€28-36k€0
Employer taxes + social€7-10k€0
Holiday + sick leave coverage€2-4k€0 (no time off)
Recruiter fee (one-time)€1.5-3k€0
Training + onboarding€500-1k + 4 weeks€0 + 8 minutes
Total Year 1 cost€39-54k€1.2k (Vocito €99/mo)

How the calculator works

Three inputs, instant ROI calculation.

Your specific receptionist cost

Input your local market salary + employer cost percentage (NL ~30%, DE ~25%, UK ~20%). Calculator adds benefits, training, turnover cost. For 24/7 coverage: × 3-4 shifts. For part-time: pro-rated.

Your call + WhatsApp + booking volume

Input estimated monthly volume per channel. Vocito's coverage capacity calculated based on your tier (Starter 500 min, Growth 2000 min, Pro 6000 min). If volume exceeds tier: shows next-tier cost too.

Annual savings + ROI months output

Output: gross annual saving, net saving after Vocito cost, ROI in months. Plus side-by-side comparison chart. Sharable PDF report for budget approval. For most SMB: €30-45k annual saving, ROI 1-2 months.

Real numbers

"We were about to hire our 2nd receptionist (after-hours coverage). Calculator showed: €40k/year for the hire vs €99/mo for Vocito = €38.8k/year savings, ROI in week 1. Skipped the hire, used Vocito. 6 months later: 0% missed calls vs 18% with one human."

Office Manager · Professional services, 25 employees

€38.8k
annual saving
Week 1
ROI

Frequently asked

Receptionist cost calculator — what teams ask

Doesn't AI miss the human-touch part of receptionist work?
For 80% of receptionist work (phone answering, booking, routing, FAQ): AI does it better (24/7, multilingual, consistent). For the 20% that's in-person greeting + coffee + complex situations: keep a human if needed. Most teams find: hybrid (1 human + AI overflow) optimal.
What about benefits + 13th-month + holiday allowance?
Calculator includes country-specific defaults: NL (8% holiday allowance + 13th month optional), DE (employer cost ~25%), UK (employer NI + pension ~20%), FR (charges sociales ~45%). Override per your contract.
What if I need 24/7 coverage with humans?
3 shifts × 1 person = €110-150k/year. Vocito €299/mo Growth tier handles 24/7 unlimited. Saves €100k+/year. For most B2B: AI handles night + weekend; human handles 9-5.
Can I export the calculation for finance approval?
Yes. Download branded PDF with your inputs, breakdown, savings projection, ROI. Suitable for CFO/COO approval. Includes assumptions notes for auditability.
What's the implementation effort + risk?
Implementation: 8 minutes (pick vertical template, connect calendar, port number). Risk: 7-day free trial — if AI doesn't perform, cancel without commitment. Most teams keep human in parallel for 30 days during transition.

Calculate your specific savings.

Live calculator + sharable PDF. Free trial week to validate. €20 beta credit.

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