For accounting firms · bookkeepers · tax advisors

Stop chasing documents.

Vocito tracks every deadline per client (VAT, annual accounts, tax filing), automatically collects the missing documents via email and WhatsApp, and only escalates to you if the client doesn't respond. From €299/mo.

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Deadline templates per country Live in 8 minutes No credit card

What Vocito does for you

The work you should be doing — versus what you're doing now.

An accountant should be advising. In reality: chasing documents, maintaining deadline spreadsheets, answering client questions. Vocito takes over the second part.

When	Now — manual	With Vocito
Daily	Client questions via email ("how do I book this?")	AI answers 80% from your knowledge base, escalates the rest
Weekly	Email Client X: "still need your bank statements?"	Automated collection flow per client + per deadline
Monthly	Tracking VAT deadlines in Excel + manual phone chases	Configured per client — Vocito tracks and reminds itself
Seasonal	Tax season (Jan-May): 14-hour days, no time for advice	Clients deliver 3 weeks earlier thanks to early reminders
Yearly	Annual accounts client by client — laggards crashing the deadline	Auto-planning per client: documents by date X, draft by date Y
Lost clients	No time to figure out why they left	Auto exit-survey + win-back if they show interest

How it works

Three things every accounting firm loses time on.

Configurable deadline engine

Country- and client-configured deadlines: VAT per quarter/month, annual accounts, income tax, payroll filings. Vocito sends reminders 30/14/7 days before each deadline — automatically in the right language.

Document collection automation

Client hasn't sent bank statements yet? Vocito sends a friendly email, then WhatsApp after 3 days, then a phone call after 7. Only escalates to you if nothing happens. Saves 5-10 hours per week per team member.

AI client service (25+ languages)

Many client questions are standard: "how do I book X?", "can I deduct this?", "when does the assessment come?". Vocito answers from your knowledge base — verified answers, your tone. Complex questions escalate cleanly.

Real numbers

"Tax season was a nightmare every year. Three weeks in March of 60+ hours. Last year we let Vocito run document collection. Result: 78% of clients delivered 3 weeks earlier than before. We had a free weekend in March for the first time."

Partner · Accounting firm, Utrecht (NL)

78%

of clients delivered earlier

21 hours

saved per team member/week

Frequently asked

What accounting firms ask before they start

Which deadlines can Vocito track?

Out of the box: VAT filings (monthly/quarterly, per country), annual accounts deadlines, income tax, payroll-related filings, statutory reports. Custom deadlines you add yourself — e.g. a specific client with a semi-annual grant application. Vocito sends reminders 30/14/7/1 day before, configurable per deadline type.

Does this work alongside my accounting software (Xero, QuickBooks, Sage, Exact, Twinfield)?

Yes. Vocito is not a replacement — it's a layer on top for client communication and deadline tracking. CSV import from any accounting package works directly. Native integrations for the top European systems are on the Q3 2026 roadmap.

How personal does the communication sound?

Fully in your tone of voice. During onboarding Vocito analyses your existing client emails and builds a tone profile. You can fine-tune per client (formal for corporate, casual for sole traders). Result: clients never realise it's AI — until you tell them.

What about confidential financial data?

GDPR-compliant, EU-hosted (Supabase Frankfurt), encrypted at rest and in transit. No client data is used for model training. DPA on request. SOC 2 Type II in progress for Q3 2026.

What if I have 80 clients all with different deadlines?

That's exactly the scenario Vocito is built for. At setup we import your client list (export from your accounting software) and link the relevant deadlines + filing frequencies per client. After that it's all on autopilot. A Vocito firm with 250 clients manages this in one hour of setup.