For appointment-setting agencies · meetings-as-a-service · sales development

Book meetings directly in client calendars.

Vocito's AI calls prospects, qualifies, and books straight into your client's Google/Outlook calendar. No email ping-pong, no reschedule hassle, no time loss. Per client own voice + own questionnaire. From €299/mo per workspace.

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Native Google + Outlook sync Live in 8 minutes Per-client voice

What Vocito does for you

From prospect list to confirmed meeting — without human in the middle.

Appointment-setting is an outcome business: a booked meeting counts, an email thread doesn't. Vocito skips every step that doesn't lead to a meeting.

When	Now — manual	With Vocito
Cold call	Agent pitches, prospect says 'maybe interesting'	AI does pitch + qualification + booking in 1 call
Slot negotiation	'When works Tuesday or Thursday?' — email back-and-forth	AI sees client calendar live, offers 3 concrete slots, prospect picks
Confirmation	Calendar invite manually, often forgotten	Auto invite via Google/Outlook + SMS confirmation
Reminder	No reminder = no-show	Auto SMS + WhatsApp 24h + 2h before
No-show recovery	'Forgot?' email after 1h, often no response	AI calls back after 15 min no-show, reschedules direct
Client wants reschedule	Everyone emails everyone for 3 days	AI offers new slots, all 3 parties get update

How it works

Three features that fully automate appointment-setting.

Native Google + Outlook + Microsoft 365 sync

Bi-directional calendar sync: AI sees client availability real-time, offers free slots, books. On conflicts or last-minute changes, a new slot is offered automatically. No overlap, no double bookings.

Qualification built into booking flow

Before a meeting is booked, AI first asks the criteria your client has set (company size, budget, decision authority). Only qualifying prospects get a slot offered. Client never receives a useless meeting.

Auto reminders + no-show recovery

SMS + WhatsApp + email reminders 24h and 2h prior. On no-show, AI calls back within 15 min to reschedule. Show rate rises 30-40% vs manual.

Real numbers

"We had 4 setters each booking 8-12 meetings per week. With Vocito the AI books 30-40 meetings per week per client — without us. Setters are now account managers expanding the client portfolio. Revenue per employee × 3."

Director · Appointment-setting agency (12 clients)

3-4×

meetings per client/week

+38%

show rate vs manual

Frequently asked

What appointment-setting agencies ask

How does Vocito book directly in my client's Google/Outlook?

During setup your client connects their Google Workspace or Microsoft 365 to their Vocito workspace (1-click OAuth). After that AI sees live availability, can book, reschedule and cancel. Works with multiple calendars (sales rep 1, sales rep 2) and round-robin distribution.

What if the prospect prefers a different time than what AI offered?

AI offers 3 slots first. If prospect says 'prefer Friday', AI checks Friday availability and offers again. Fully conversational — no calendar link sent. Show rate is dramatically higher than self-service booking links.

Can I use a separate AI voice + scripts per client?

Yes. Per client workspace: own voice (from ElevenLabs library or voice clone of their rep), own scripts, own qualification criteria, own pricing info. Prospects think the client is calling themselves — which makes conversion 2-3× higher than third-party AI.

What happens on no-show?

Within 15 minutes AI calls back to reschedule. Works 65-70% of the time. Plus standard reminders 24h + 2h prior via SMS + WhatsApp + email. Average show rate 78% (vs 55% manual setting).

How much can I charge per client?

Market for appointment setting: €250-€500 per booked meeting in B2B. With Vocito you book 25-40 meetings/month per client = €6,250-€20,000 revenue per client/month. Against €299/mo Vocito cost per workspace = 20-65× ROI.

Stop with email ping-pong. Start with meeting output.

Connect your client's calendar, define qualification criteria, and book your first meeting today.

Start free 7-day trial

No credit card · €20 beta credit · Per-client voice + scripts