For architecture firms · interior architects · urban planners

Project intake to building permit. 18 months warm.

Vocito's AI does intake for architectural projects (house, renovation, office), coordinates between client + contractor + council, and sends automatic phase updates. For the entire long sales cycle from sketch to handover. From €299/mo.

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Multi-stakeholder coordination Live in 8 minutes No credit card

What Vocito does for you

Architect = 12-24 months from sketch to handover. Vocito catches every moment.

Clients leave your firm at every phase: between intake and quote (too slow), between permit and build (too complex), during build (no update). Vocito keeps everyone engaged.

When	Now — manual	With Vocito
First contact	30-min intake, often missed during another project	AI does intake: vision, budget, location, desired style
Sketch phase	Client sees nothing for 4 weeks, gets nervous	Auto updates per week: "here's what we're working on"
Permit procedure	6-12 weeks waiting on council, client in uncertainty	Auto status update after each contact moment with council
Build phase	Contractor calls for changes, client unreachable	AI coordinates between contractor + client, escalates emergency
Handover	Project done, client leaves	Auto follow-up: "how is it? Referral bonus?"
5+ years later	Client considers extension, picks another architect	Auto re-engagement "time for extension?"

How it works

Three features for long sales cycles with multiple stakeholders.

Project intake with visualisation questions

AI asks: type of project (new build, renovation, interior), sq m, location + zoning check, desired style (modern, classic, eco), budget indication, desired delivery. Collects reference images via WhatsApp. Schedules introductory meeting. Sketch phase can start with full brief.

Multi-stakeholder coordination

Per project: client + contractor + council + subcontractors (structural engineer, MEP). Vocito becomes central hub. Contractor asks question = AI checks client approval + escalates emergency. Client has change = AI confirms budget impact + planning impact + sends contractor.

Phase updates + visualisation sharing

Per project phase (sketch, preliminary design, definitive, building permit, build) auto update to client with progress + visual renders. 3D renders via shared link, client can give feedback via WhatsApp. Keep client warm during long wait times.

Real numbers

"Architecture is long sales cycles. Previously we lost clients during the permit phase because we had no contact for months. With Vocito clients get automatic updates about every step with the council. Result: 45% more projects continue to build phase, no more "we've decided to wait"."

Partner · Architecture firm, Amsterdam (12 architects)

+45%

projects to build phase

-70%

client question emails

Frequently asked

What architecture firms ask before they start

Does this work with my project software (Archicad, Revit, ProjectWise)?

Vocito is not a replacement — it's a communication and coordination layer. CSV export from project software works for client data and project status. For visualisations: link sharing to Archicad/Revit renders directly in WhatsApp/email.

Can AI answer conceptual questions about architecture?

AI answers operational questions ("when is the next phase?", "how is the permit going?"). Conceptual/design questions ("what do you think of this idea?") AI always escalates to the architect. Clients don't notice the difference.

What about subcontractors (structural engineer, MEP)?

Per project you can connect subcontractors. They get access to file info via client portal. AI coordinates communication between you, client, main contractor and subcontractors. No more email spaghetti.

How does AI handle council correspondence?

Permit correspondence still goes through you (legal responsibility). But Vocito tracks every request, deadline and status. On council update, client gets automatic translation into understandable language. For permit applications: pre-fill forms with project data.

Doesn't this cost more than a communication employee?

Communication employee: €3-4k/month for client updates and coordination. Vocito from €299/mo does the same + 24/7 + automatic updates. For architecture firms with 10+ ongoing projects: immediate ROI plus less client churn.

45% more projects to build phase. No forgotten clients.

Import your ongoing projects, connect your communication, and Vocito starts coordination today.

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