For caterers · event catering · corporate catering · wedding catering

Wedding catering quote in 5 min. Not 3 days.

Vocito's AI does event catering intake (wedding, corporate event, festival), calculates quote from your package price + persons + location, and tracks dietary requirements down to guest level. From €299/mo.

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Quote in 5 min Live in 8 minutes Dietary tracking per guest

What Vocito does for you

Catering = event intake + quote + planning + day-of + follow-up.

Per event: 6-8 contact moments with client + 5-10 with subcontractors (washing-up service, decor, etc.). PM-heavy. Vocito automates 70%.

When	Now — manual	With Vocito
Event request	1-hour intake call for scope	AI intake complete: event type, persons, date, location, F&B style
Quote	Excel calculation, often 2-3 days later	Auto quote from package price + location surcharge + dietary exceptions
Dietary inventory	Email client: "send allergies overview" — 50% responds	AI sends per-guest WhatsApp/email for allergies input
Week before event	Final check: confirmations, allergies, location	Auto checklist 7+3+1 days ahead
Day-of	WhatsApp stress: cooks + servers + location	AI does coordination, escalates only issues
After event	No follow-up, client lost	Auto follow-up: review + year-later offer (anniversary, again)

How it works

Three features for caterers.

Event intake with auto quote

AI asks: type of event (wedding, corporate event, festival, private party), number of guests, date, location, desired F&B style (buffet, plated, food truck, cocktail-style), global dietary overview. Auto quote from package price (€X/person for style Y) + location distance surcharge + dietary exceptions.

Dietary tracking to guest level

Per guest (from RSVP list): allergies, dietary restrictions (vegetarian, vegan, halal, gluten-free, kosher), special wishes. AI sends personal WhatsApp/email to each guest for input. Results in kitchen report: "35 meat, 8 vegetarian (2 with nut allergy), 3 vegan, 1 gluten-free". Prevents event-day surprises.

Multi-day event coordination

For festivals/conferences (multi-day): planning per day, crew rotation, deliveries, ice/water refills. AI coordinates between you + subcontractors (food truck, drinks supplier, waste). Per day report with deviations + action items.

Real numbers

"Our quote time was 3 days. That meant half the wedding requests were already gone to competitor. With Vocito: quote within 5 min, conversion from quote-to-order from 28% to 55%. Plus: per event 4-6 hours PM time saved."

Founder · Wedding caterer, Rotterdam (NL, 80 events/year)

+96%

quote conversion

5 hours

PM time saved/event

Frequently asked

What caterers ask before they start

How accurate is auto quote for custom catering?

For standard packages (wedding walking-dinner €X/person, corporate drinks €Y, lunch buffet €Z): very accurate. For custom (bespoke menu, exotic ingredients): AI delivers range quote with definitive price after menu consultation. 70-80% of requests fall in standard.

Does this work with my catering software (Total Party Planner, Caterease, own Excel)?

Yes. Native integrations for Total Party Planner + Caterease on the roadmap Q3 2026. Until then: CSV sync from any system. For Excel-based processes: AI can directly enter event data in your template.

How does dietary input per guest work if I have 200 guests?

Vocito emails/WhatsApps per guest (from RSVP list you share) a personal link for allergies input. 80% responds within 48 hours. AI escalates non-responders to bride/groom for follow-up. Results in 1 clear report for kitchen.

What about last-minute changes (extra guests 3 days ahead)?

Per event tracked: confirmed counts, dietary overview. Last-minute change via client portal or WhatsApp: AI calculates price impact, restocks menu requirements, alerts kitchen/purchasing. Prevents 'oops, too little food' on event day.

Doesn't this cost more than an event coordinator?

Event coordinator: €3-4k/month. Vocito from €299/mo does intake + quote + dietary tracking + day coordination. For caterers with 40+ events/year: immediate ROI plus ability to manage more events at once.