For event planners · wedding organisers · corporate events · catering coordination

Lead scoped in 5 min. Quote within 24h.

Vocito's AI does event intake (wedding, corporate, anniversary, festival), delivers quote from packages and coordinates vendors (catering, DJ, photographer, venue). For event planners and wedding organisers. From €99/mo.

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Lead intake Live in 8 minutes Vendor coordination

What Vocito does for you

Event planner = leads + scoping + vendors + execution.

Lead volume seasonal (weddings April-Oct). Scoping costs 2-3 hours per lead. Vendor coordination fragmented. Client updates 24/7. Vocito automates intake + admin.

When	Now — manual	With Vocito
Couple asks for quote	Schedule discovery call (3-5 days)	AI asks 15 questions, delivers pre-quote within hour
Lead not qualifying (budget too low)	Time wasted on call	AI redirects to self-organise package or partner vendors
Vendor (DJ) confirmation needed	Email thread, response 2 days later	AI asks vendor + tracks confirmations in dashboard
Client asks 'what to wear, weather forecast?'	Evening WhatsApp from event planner	AI responds 24/7 from event context
Event executed	No follow-up	Auto email: 'photos share? Review on Google?'
1 year anniversary	No contact	Auto email: 'happy anniversary! Photo memory + anniversary deal'

How it works

Three features that make event planning scalable.

Event intake automation

Lead inquiry: AI asks 15 questions (event type, date, guest count, budget range, venue preference, theme, deal-breakers). Matched to your packages + vendor offering. Delivers pre-quote template within 1 hour, not 5 days. For budget mismatch: redirect to self-service tools.

Vendor coordination hub

Per event: AI tracks which vendors needed (catering, DJ, photographer, venue, flowers, transport). Sends requests to pre-coupled vendors. Tracks confirmations + deadlines in dashboard. For 50+ events per year: saves 8h/week vendor admin.

Client portal + 24/7 questions

Client has event portal: vendor overview, timeline, payment schedule, dress code, weather update. AI answers 24/7 questions ('how many parking spots?', 'can we start earlier?'). For planner: nightly questions gone.

Real numbers

"I planned 30 weddings per year, was 12h/day on administration. With Vocito's intake + vendor coordination: 45 weddings per year, 9h/day. Plus 24/7 client questions gone = I sleep at night again."

Owner · Wedding planner Brabant (45 weddings/year)

+50%

events/year

0 calls

at night

Frequently asked

What event planners ask before they start

Does this work with our software (Aisle Planner, HoneyBook, own Notion)?

Yes. Native integrations with Aisle Planner, HoneyBook, Dubsado, 17hats. For Notion/Airtable: 2-way sync via API. Client data, vendors, timelines: bi-directional.

How does AI know which vendors fit event?

You configure your vendor database (DJs, caterers, photographers, venues) with specialties (wedding, corporate, festival) and price range. AI matches to event requirements. For niche events: escalation to planner.

What about client emotions in personal events (wedding)?

AI is empathic + warm in tone-of-voice: 'what an exciting time! Let's plan step-by-step.'. For difficult conversations (budget overrun, vendor cancel): direct escalation to human.

How does day-of-event coordination work?

Day-of-event mode: AI sends timeline reminders to vendors ('catering delivers 14:00 as agreed'), notifies client at milestones, and escalates direct issues to event manager. Backup protocol for disruptions.

Doesn't this cost more than I earn from 1 event?

Vocito from €99/mo. For wedding planner with €3-8k/wedding revenue: 1 extra wedding per year = ROI 10×. Plus time saved on admin.

50% more events. 0 calls at night.

Configure your packages + vendor database, and Vocito starts today.

Start free 7-day trial

No credit card · €20 beta credit · Aisle Planner/HoneyBook included