For notary offices · family notary · corporate notary

Deed intake now 90 min. With Vocito 15 min.

Vocito's AI collects all required pre-information for deed execution (personal details, mortgage documents, company data, will wishes), tracks notarial deadlines and informs all parties of progress. You only do the legal part. From €299/mo.

Try a live demo call Book a 15-min walkthrough

Pre-information engine Live in 8 minutes GDPR-compliant

What Vocito does for you

Notary = 70% preparation + 30% execution. Vocito does the preparation.

For every deed you collect 30-50 documents from multiple parties. Track deadlines. Answer questions. Vocito automates that entire administrative process.

When	Now — manual	With Vocito
First contact property transfer	Intake call 45 min: parties, purchase agreement, mortgage	AI does intake complete, requests broker/bank/buyer documents
Document collection	Emails and calls to 5 parties, weeks long	Auto request per party: ID, mortgage offer, etc.
Before execution	Draft deed to parties, Q&A round	Auto email with draft + explanation + question form
Execution day	Parties forget passport, money, or arrive late	Auto reminder 48h + 24h + 2h before with checklist
After execution	Land registry filing, client feedback — manual	Auto confirmations + deed delivery + filing
Years later	Former clients forget you	Auto reminder "will 10 years old — update?" or "company annual filing"

How it works

Three features that save every notary office hours per deed.

Deed pre-information engine

Per deed type (property transfer, will, company incorporation, gift, mortgage) Vocito has a list of required info + documents. AI asks the client or automatically retrieves (company data, land registry, civil registry). Deeds are ready before the client physically walks in.

Multi-party document collection

For property transfer: 5 parties (buyer, seller, buyer's broker, seller's broker, bank). Vocito emails each the required documents, reminds after 3-7 days, escalates after 14. Audit trail of every request for compliance. Saves 6-10 hours per deed.

Client flow with checklist + reminders

Before execution: auto email with draft deed + explanation in plain language + question form. Day before: checklist (passport, money for transfer tax, etc.). After execution: confirmation + explanation of next steps. Clients understand the process and call less.

Real numbers

"Our notary assistants spent 30% of their time chasing documents. With Vocito: AI requests automatically, reminds, escalates. Assistants now only do legal preparation. We've increased deed volume by 40% without hiring extra people."

Notary · Notary office, The Hague (NL)

+40%

deed volume

10 hours

saved per deed

Frequently asked

What notary offices ask before they start

Which deed types does Vocito support?

Out of the box: property transfer (buyer-cost and seller-cost), mortgage deed, will (simple + complex), company incorporation, gift deed, cohabitation agreement, prenuptial agreement, articles amendment. Custom deed types you can configure yourself with required-info list.

Does this work with my notary software (TWB, Mind4Notaris, ProLaw)?

Yes. CSV import + native API for major NL/DE/UK systems (Q3 2026 roadmap). Client data, case data, deed data — bi-directional sync. For other systems: CSV export daily.

Can AI perform legal acts?

No. Vocito does only preparation (collecting information, planning, communicating). The legal assessment, drafting of the deed and execution stay 100% with you. For GDPR-sensitive client data (will wishes) follows extra encryption + local storage only.

What about high GDPR requirements for notary data?

GDPR-compliant, EU hosting, encrypted at rest, no model training on client data. Specifically for notary practice: professional privilege marking on all conversations, no export outside EU, audit trail for compliance checks. DPA + processing agreement on request.

Does this work for a small notary office with 1 notary?

Yes — that's where impact is greatest. Small notary office without much staff = lots of admin for notary themselves. Vocito saves 10-15 hours per week, which goes directly back into extra deeds or free time. ROI within 14 days.