For translation agencies · localisation agencies · technical translation

Translation quote in 5 min. Previously 30.

Vocito's AI requests document, counts words, calculates price per language pair (NL→EN, EN→DE, etc.), delivers quote within 5 minutes. Plus: dispatch to your freelance translator pool based on expertise. From €299/mo.

Try a live demo call Book a 15-min walkthrough
Auto-quote from word count Live in 8 minutes Multi-language pairs

What Vocito does for you

Translation agency = many small projects + freelance coordination + recurring clients.

Per project: quote, freelancer search, deadline tracking, quality control, invoice. 5-7 steps per project. Vocito automates 4 of the 7.

When Now — manual With Vocito
Project requestPM does 20-min intake for scopeAI receives document, counts, asks language pair + deadline
QuoteSpreadsheet for price/word per language, manual calculationAuto quote from your price matrix + urgency surcharge
Freelancer dispatchEmail 5 freelancers, hope someone can do itAI matches on expertise + availability + rate
During projectClient calls for statusAuto update after every milestone (1st draft, review, final)
Recurring client (legal/medical)Every new document = new intakeSaved client profile with TM, termbank, freelancer team
InvoiceManually from project + freelance hoursAuto invoice after delivery, freelance payments automated

How it works

Three features that save translation agencies hours per project.

Auto quote from document upload

Client sends document via WhatsApp/email. AI counts words (skips code/HTML), detects repetitions (TM discount), applies your price matrix (€/word per language pair, surcharge for specialism, urgency surcharge). Quote within 5 min in client inbox.

Freelancer pool management

Per freelancer: language pairs, expertise (legal, medical, technical), rates, availability, quality score. AI matches per project optimally: for medical translation NL→DE with 3-day deadline = right freelancer in 30 sec. No more mass mailing.

Recurring client flow

For clients needing regular translation (legal, medical, marketing): saved profile with TM (translation memory for consistency), termbank, preferred freelancers, invoice address. New document upload = directly into production without repeat intake.

Real numbers

"We had 3 PMs for 80 projects per month. PMs did 50% of their time on quotes + freelancer coordination. With Vocito: 30 min PM time per project instead of 2 hours. We now do 200 projects/month with the same 3 PMs."

Director · Translation agency, Rotterdam (200+ projects/month)

+150%
project volume
75%
PM time saved

Frequently asked

What translation agencies ask before they start

Does this work with my TMS (Phrase, memoQ, Smartcat, Trados)?
Yes. Native integrations with Phrase (formerly Memsource), memoQ, Smartcat, Trados Studio. TM leverage, termbank sync, project flow: bi-directional. For less known: CSV/XLIFF import.
Can AI translate itself?
No — translation stays with your freelancers/in-house translators. Vocito does quoting, dispatch, deadline tracking, client communication. For MT pre-translation: integration with DeepL Pro / Google Translate, but review stays human work.
How does AI handle confidential documents (legal, medical)?
Documents encrypted, EU hosting (Supabase Frankfurt). For extra sensitive: project workspaces with restricted access. NDA flow for freelancers built in. ISO 17100 + 18587 + 27001 compliance on roadmap.
What about urgent projects (translation ready today)?
Vocito has urgency surcharge matrix: <4h = 100% surcharge, <24h = 50%, <48h = 25%. AI asks client if urgent, calculates automatically. Dispatches to freelancers urgency-available (own calendar integration). No more mass-mail panic.
Doesn't this cost more than a PM hour?
PM hour: €40-60. Per project Vocito saves 1.5 hours (quote + dispatch + status). For agencies with 50+ projects/month: €3-5k/month saved PM time vs €299 Vocito. Plus: scales without extra PM hires.

Double project volume without extra PMs.

Enter your price matrix, import your freelancer pool, and Vocito starts from today.

Start free 7-day trial

No credit card · €20 beta credit · TMS integration included