For videographers · video production studios · commercial film

Project intake to final cut. Tracked from A to Z.

Vocito's AI does project intake for videos (corporate, commercial, documentary, wedding), plans multi-day shoots with crew, and tracks post-production to final cut. Plus: client revisions via project portal. From €299/mo.

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Crew + post flow Live in 8 minutes Client portal for revisions

What Vocito does for you

Video production = pre-prod + shoot + post = 3-12 weeks.

Per project: 4-6 contact moments with client. Crew coordination for shoot days. Post revisions (often 3-5 rounds). Vocito orchestrates all.

When	Now — manual	With Vocito
Project request	1-hour briefing call for scope	AI does intake: type of video, goal, deliverables, deadline, budget
Crew planning	Email freelance DP + sound + grip	AI matches on availability + expertise + location
Shoot day coordination	WhatsApp group with client + crew + location owner	Auto call-sheets, transport coordination, weather checks
Post — first cut	Email client "here's your cut", hoping for quick feedback	Client portal with timecode comments, auto-notification to editor
Revision round 3+	"Just one small change" endlessly	Auto tracking revision count vs contract, escalation on overrun
Delivery + invoicing	Master file upload + invoice manually	Auto delivery in all requested formats + auto invoice

How it works

Three features that give videographers multi-project workflow.

Project intake with deliverable spec

AI asks: type of video (corporate intro, social ad, documentary, wedding film), goal (sales, brand, internal), desired length, deliverables (master + social cuts + vertical), usage (broadcast, online, in-house), deadline. Builds project spec including technical requirements.

Multi-day crew planning

For shoot: AI matches freelance crew (DP, sound, grip, gaffer) on availability + expertise + location. Makes call-sheets for each day. Plus: weather monitoring for outdoor shoots with reschedule suggestions. Saves PM time on crew coordination.

Post-production portal with revision tracking

Client sees cuts via branded portal (Frame.io-style). Timecode-specific comments. Editor gets auto-notification with exact feedback. AI tracks revision count vs contract — on overrun auto email "additional work needed". Prevents scope creep.

Real numbers

"Our biggest pain was post revisions — clients gave 5-7 rounds of feedback, while contract said 3. With Vocito's auto-tracking + extra-work flow: revisions within scope, plus €X extra work per project transformed into paid hours instead of free adjustments."

Owner · Video production studio, Amsterdam

+€2,500

extra-work revenue/month

-50%

post revision rounds

Frequently asked

What videographers ask before they start

Does this work with my post tools (Frame.io, Wipster, Vimeo Review)?

Yes. Native integrations with Frame.io (Adobe Creative Cloud), Wipster, Vimeo Review, and Iconik (asset management). Client feedback + revision tracking: bi-directional.

Can AI select/cut footage?

No — creative stays with editors. AI does operations (intake, planning, revision flow). For automatic rough-cut of podcast-style videos: integration with tools like Descript or Pictory for scratch versions, but editing stays human work.

What about large files (4K shoot of 500GB)?

Vocito manages metadata + workflow, not the files themselves. Files stay on your own storage (NAS, Frame.io, Iconik). Links to files are shared in client portal. For delivery: link-sharing with temporary expiry for security.

How does AI handle urgent projects (event video within 48 hours)?

Urgent projects get priority tag, all-hands notification to available crew/editors. Auto urgency surcharge (configurable, default +50%). For real urgency: AI dispatches within 30 min crew + editor + delivery plan.

Doesn't this cost more than a part-time PM?

Part-time PM: €2-3k/month. Vocito from €299/mo does more + 24/7 + revision tracking + extra-work conversion. For video agencies with 10+ projects/month: immediate ROI plus more projects per crew.

Stop free revisions. Plus: more projects per crew.

Enter your rate card, connect your crew pool, and Vocito starts from today with project intake.

Start free 7-day trial

No credit card · €20 beta credit · Frame.io integration included