For web agencies · dev studios · digital studios

Project intake to launch. Plus recurring maintenance.

Vocito's AI does project intake for websites and apps, manages long quote cycles and runs your recurring maintenance contracts. Plus: 24/7 ticket intake for clients with emergency bugs. From €299/mo.

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Project + retainer engine Live in 8 minutes No credit card

What Vocito does for you

Web agency = project revenue (spikes) + retainer revenue (steady).

Project peaks are unpredictable. Retainers are steady but require skill to sell. Vocito automates both streams.

When Now — manual With Vocito
Project intake30-min call for scope + budget + timelineAI does intake complete, delivers briefing to you
Quote phaseClient considers 2-4 weeks, forgets youAuto follow-up + case-study mailings
During projectClient calls for status, you have no updateAuto sprint reporting + staging-link sharing
After launch"Thanks, bye" — no retainer pitchedAuto offer maintenance + uptime monitoring (€X/mo)
Retainer client emergency bugEmail Friday, nobody responds until MondayAI does 24/7 ticket intake, prioritises P1 to dev
Retainer renewalForgotten, client looks for new partnerAuto email 60 days ahead with hours report + proposal

How it works

Three features that take web agencies from project-to-retainer.

Project intake with scope questions

AI asks: type of project (website, web app, mobile, e-commerce), tech-stack preferences, budget range, desired launch, integration requirements. For e-commerce: product count, payment providers, etc. Complete briefing including mockup references via WhatsApp.

Retainer-conversion engine

After every project launch: auto offer maintenance retainer (€X/mo for updates + security + 5 dev hours). Builds on just-satisfied-client momentum. Conversion typically 40-60% from launch clients to retainer.

24/7 ticket triage for retainer clients

Retainer client has emergency bug. Vocito asks: what's broken, how do I reproduce, does it block sales?. P1 (site down, payment broken) = direct dispatch dev team. P2/P3 = ticket in calendar. Saves oncall stress.

Real numbers

"We had 80% project revenue, 20% retainer. Unpredictable. With Vocito's auto-retainer-pitch after launch: now 50/50. Predictable cashflow plus retainer clients often buy a second project later."

Founder · Web agency, Amsterdam (€500k annual revenue)

+150%
retainer revenue
55%
launch-to-retainer conv.

Frequently asked

What web agencies ask before they start

Does this work with my project management tools (Linear, Jira, Asana)?
Yes. Webhooks + native integrations with Linear, Jira, Asana, ClickUp, Notion. Tickets, sprints, deadlines: bi-directional sync. For billable hours: integration with Harvest, Toggl, Forecast.
Can AI handle technical questions?
AI does ticket triage ("is this P1?", "can you reproduce?", "which browser?"). For actual debugging: escalation to dev. AI is not a replacement for developers — only for the time they waste on triage and status emails.
How does the auto-retainer-pitch work exactly?
5 days after project launch: auto email "how's the site? Did you know a maintenance retainer (€X/mo) gets you: weekly security updates, 5 dev hours per month, priority support, uptime monitoring?". Clients who just launched feel the value directly.
What about multi-team projects (designer + dev + PM)?
Per project you can connect team members to roles. Vocito routes tickets/questions to the right person (design feedback → designer, bug → dev, planning → PM). Multi-team coordination without Slack spaghetti.
Doesn't this cost more than an account manager?
Account manager: €4-5k/month for client contact + quotes + retainer management. Vocito from €299/mo does the same + 24/7 + auto-retainer-pitch. For web agencies with €30k+ MRR in retainers: ROI within 14 days.

Build recurring retainer revenue alongside project revenue.

Enter your quote templates, connect your project tool, and Vocito starts from today.

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