Integration · Google Calendar

AI books in Google Calendar. 30-second bookings.

Vocito's AI checks real-time Google Calendar availability and books appointments directly via voice, WhatsApp or email. Bi-directional sync. No double-booking. Setup in 2 minutes. From €99/mo.

Try a live demo call Book a 15-min walkthrough
2-min setup Real-time sync Bi-directional

What the integration does

Six things Vocito + Google Calendar do for you.

Google Calendar holds the truth. Vocito reads + writes natively — bookings, blocks, reminders all stay in sync.

Action Without integration With Vocito
Customer books via voice/WhatsAppManual add to calendarAuto-added with full context
Customer reschedulesEmail back-and-forth1-click via WhatsApp, calendar updated
You block time offAI tries to book thenAI sees block, offers alternatives
Recurring appointmentRepeat manuallyAI sets recurring + auto-reminders
Multi-staff schedulingCoordinate manuallyAI sees all staff calendars
Customer cancels last-minuteSlot wastedAI WhatsApps waitlist auto

How it works

Three things to know about Google Calendar + Vocito.

OAuth-based, 2-minute setup

Connect via Google OAuth: log in, grant calendar access, done. No IT involvement. Works with personal Gmail, Google Workspace, and shared calendars. Multiple calendars per user supported (e.g., 'consults' + 'demos' separate calendars).

Bi-directional real-time sync

Vocito books → appears in Google Calendar within 1 second. You add a block in Google Calendar → Vocito knows immediately + adjusts available slots. Calendar invites sent automatically with proper attendees, location, conference links.

Smart conflict + buffer handling

AI respects buffer time between appointments (e.g., 15 min between consults), travel time for off-site visits, lunch breaks, off-hours. Configurable per appointment type. Prevents back-to-back overlaps + travel-conflict bookings.

Real numbers

"Booking via email took 4-6 messages per appointment. Connected Vocito + Google Calendar in 5 minutes. Customers now book in 30 seconds via WhatsApp; appointments appear in our team's calendars instantly. Saved 8 hours/week on booking admin."

Operations · Consultancy, 10 people

8h
saved/week
30 sec
vs 4-6 emails

Frequently asked

Google Calendar + Vocito — what teams ask

Does it work with Google Workspace + shared calendars?
Yes — both personal Gmail and Workspace. Shared calendars (team, room, resource) supported. For Workspace admins: domain-wide install option avoids per-user OAuth.
Can I sync multiple calendars per user?
Yes. Common setup: 'consults' calendar + 'demos' calendar + 'personal blocks'. Vocito routes booking types to right calendar; reads all for availability conflicts.
What about Google Meet links in confirmations?
Auto-generated. Booking confirmation email + WhatsApp includes Meet link. For in-person appointments: address field instead. Calendar invite sent to customer too if they provide email.
What if Google API goes down?
Vocito caches calendar state for 5 minutes. During Google outage: AI offers slots from cache + warns customer that confirmation is provisional. Auto-syncs once Google returns.
What about timezones?
AI detects customer timezone (from form-fill metadata or asks if uncertain). Books in your calendar timezone, displays to customer in theirs. Auto-converts for international bookings.

Connect Google Calendar. AI books in 30 seconds.

OAuth setup in 2 minutes. Free trial week. €20 beta credit.

Try a live demo call

No credit card · €20 beta credit · 2-min setup